Executive Assistant (ID:15799)

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At Excel Careers – Excel Interim, we are constantly looking for Management Assistant profiles with Executive Level experience, trilingual Dutch- French & English for our Clients.
The Executive Management Assistant is responsible for the overall administrative support in order to facilitate the daily operation of one of their Manager.

Tasks consist of, being responsible for:
• Receiving visitors and answers phone calls
• Answering all sorts of questions of visitors or callers as well as referring the call to the right person
• Handling and classifying correspondence
• Dealing with overall administrative related matters
• Giving support to different Managers and Directors within their specific dedicated domain (Finance, HR, etc.); by inputting data, preparing presentations, writing letters, controlling data or figures, follow up of data, contracts, administrative support in projects, etc. and meet specific guidelines
• Providing informative and administrative support to coworkers, visitors, clients, …
• Performing different tasks such as dealing with expenses, invoices, ordering of materials
• Translating documents
• Writing reports and taking minutes during meetings
• Planning and organizing: meetings (management meetings, new product meetings, business meetings) and following up on document flow before and after a meeting according to set rules and procedures
• Booking restaurants, lunches and ensure travel arrangements

• Bachelor or equivalent combination by education and experience
• Must have at least 5 to 10 years experience as a Management Assistant
• Good spoken and written communication skills
• Fluent Dutch, French and English
• Good Understanding of the activities and practices within the dedicated department(s)
You are:
• Good in planning and organising
• flexible
• Service minded
• Proactive and can take on initiatives
• Work with confidential documents
• Accurate
• At least 5 to 10 years experience as Executive Management Assistant

Send your cv to Anne-Sophie asc@excel-careers.com