Bilingual Administrative Assistant EN-FR for international organization! (ID:17195)

AB-Assistant EU-24
Intitulé de poste
Administration Jobs
Type de contrat
Date de création
Date d’expiration
Secteur d’activité

Our client is an international organisation located in the centre of Brussels. To provide administrative support to the HR, Finance and Administrative department, they are currently looking for a bilingual Administrative Assistant English/French.



• Coordinating interpretation and recruiting interpreters for official meetings (in-person or online) when required
• Creating interpretation schedules and coordinating with delegations bringing interpretations teams
• Coordinating and assisting in soundchecks for online meetings with interpreters
• Maintaining a database of freelance interpreters for future needs

Official meetings support (in collaboration with HR and Finance)

• Providing support in the recruitment and administration of temporary staff: drafting and following up on temporary contracts, coordinating travel and hotel arrangements, etc.
• Arranging travels and booking hotels for staff, as well as other participants (speakers, etc.)
• Prior to the meetings: preparing registration desk materials to be sent to the session/meeting location, printing badges, inputting data
• On site during meetings: setting up and managing the Desk, welcoming participants and providing them with information, etc.
• After meetings: collecting and handling the expense notes from staff, and other participants; and submitting them to the Finance Department for reimbursement
• Updating the central database with staff details and their participation in the meetings

HR support

• Providing secretarial support in day-to-day HR administration and handling recruitment processes in collaboration with the HR Officer (liaising with recruitment agencies, publishing ads online, following up with candidates during the recruitment process, etc.
• Supporting Management in sourcing candidates
• Updating the candidates’ database
• Providing other tasks to support the HR, Finance and Administrative Department as well as providing a backup for the Reception desk when needed


• You are bilingual English-French (verbal and written)
• You have a Master or Bachelor’s degree in administration or equivalent by experience
• You have a first experience in events organisation and/or HR/recruitment and selection
• You have good IT skills in Word, Excel and PowerPoint
• Having interest in international relations and current affairs is an asset
• You are proactive, communicative, team minded and have excellent secretarial and organisational skills
• You are reliable, detail oriented, stress resistant and are flexible to adjust to changing demands
• You are open to travel (twice a year)


• Permanent contract
• Salary according to skills and experience
• Competitive benefits package including medical insurance, pension scheme, contribution in the commuting expenses, etc.
• Homeworking policy of maximum 2 days per week from home
• 37,5 hours/week (9.30 am- 5.30 pm)
• A varied administrative role in a very international and friendly environment!