Executive Assistant / Project Coordinator (ID:19207)

Intitulé de poste
Executive Assistant Jobs
Type de contrat
Perm
Localisation
Brussels
Salaire
€4000
Date de création
20/09/2024
Date d’expiration
18/10/2024
Secteur d’activité
Other
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Looking for an Executive Assistant / Project Coordinator position? We have a job for you!

Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Sales & Marketing Assistants, Office Managers, Customer Service Representatives and Digital Marketing Officers. We provide both permanent and interim contracts.

We are currently recruiting an Executive Assistant / Project Coordinator for one of our clients based in Brussels.
Salary package : monthly salary in line with experience, meal vouchers, group insurance and health insurance.


The role is inclusive of, but not limited to :

  • Supervise project workflow, ensuring timely progress through all phases
  • Actively manage team activities for continuous project advancement
  • Communicate updates on client expectations and candidate status, adjust plans as needed
  • Schedule business meetings, calls, and interviews
  • Handle communications with clients and candidates
  • Develop, revise, and format client-facing documents for accuracy and alignment
  • Foster strong relationships with firm members, clients, prospects, and candidates
  • Serve as the main contact between consultants, clients, and extended teams
  • Coordinate with team members, researchers, office coordinators, and shared services
  • Host clients and candidates at the local office, ensuring a smooth experience
  • Manage billing process, expense reports, client invoicing, and receivables tracking
  • Maintain and update the confidential database with accurate data entry
  • Collaborate with shared services on data entry and financial components
  • Assist in business development efforts, planning, content creation, and outcome tracking
  • Identify and develop opportunities to support business development strategy

Essential Skills and Experience :

  • Advanced proficiency in MS Office (Word, Excel, PowerPoint) and exceptional proofreading abilities.
  • Fluency in English and Dutch with strong drafting and editing capabilities.
  • Technologically savvy, with a preference for working with advanced databases.
  • Excellent administrative skills, capable of managing multiple tasks and follow-ups efficiently.
  • Highly organized, precise, and adept at setting priorities.
  • Effective communication and interaction skills with clients and candidates at all levels.
  • Ability to handle confidential information with discretion and professionally manage phone calls.
  • Team-oriented, willing to support other recruiting staff members when needed.
  • Pleasant, well-rounded, and mature personality; stress-resistant with a strong commitment to professionalism and client satisfaction.
  • Preferably holds a university degree from a reputable institution.

Interested ? Please send your CV to Sébastien Guerard, Recruitment Consultant, at sg@excel-interim.com or give him a call at the following number : 02 646 50 50

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